Dropbox is great for storing stuff, but what if you have a lot of stuff? It can be hard to keep track of it all, so that’s where structuring folders can help you stay efficient and more organized.
3 minute read
Structuring folders saves the day
A cluttered desk makes it that much harder for you to find things. A clear view of what you have and what you’re working with helps you work more effectively. The same applies to Dropbox. The more organized your folder structure is, the easier it’ll be for you to find what you’re looking for.
Structuring your folders for the shared workspace
Let’s look at how to best structure your Dropbox folders to make collaborating with your team as easy and efficient as possible.
Sharing folders
It’s important to know that with Dropbox you can share either a top-level folder or its sub-folders, but not both. This way, you can make sure you and your team have a cohesive, shared space that works for everybody.
First, make sure you know how to recognize folder types: unshared (also known as private), shared, and team.
Organizing folders by people
When structuring your folders, it can be helpful to organize files based on who needs access to them. You might choose to organize and name folders by teams, so team members see the documents related to their work.
Organizing folders by project
Or, you can choose to organize and name folders by client or project, so that team members can coordinate with specific people without worrying about giving the wrong person access.
Sharing folders
It’s important to know that with Dropbox you can share either a top-level folder or its sub-folders, but not both. This way, you can make sure you and your team have a cohesive, shared space that works for everybody.
First, make sure you know how to recognize folder types: unshared (also known as private), shared, and team.
Organizing folders by people
When structuring your folders, it can be helpful to organize files based on who needs access to them. You might choose to organize and name folders by teams, so team members see the documents related to their work.
Organizing folders by project
Or, you can choose to organize and name folders by client or project, so that team members can coordinate with specific people without worrying about giving the wrong person access.
Sharing folders
It’s important to know that with Dropbox you can share either a top-level folder or its sub-folders, but not both. This way, you can make sure you and your team have a cohesive, shared space that works for everybody.
