How do I control my team’s access to Dropbox?

There are two types of groups you can use:

• Company-managed groups can only be created be admins. Team members can’t join or leave these groups voluntarily.

• User-managed groups are enabled by default and can be created by admins and team members. People can request to join or voluntarily leave the groups. Both admins and group managers can add or remove members to or from a group.

Admins can disable user-managed groups through the admin console or change a user-managed group to a company-managed group when you want to take control of it.

When it comes to managing the members of your Dropbox team account, you have several controls available.

You can:

• Reset passwords.

• Suspend or delete members.

• View individual activity logs. To do so, click Members in the admin console.

As an admin, the activity log is your new best friend. From here, you can see what's happening across all members on your account. This includes when, what, and with whom your members share, when they log into their accounts or change their passwords, and when they've linked third-party apps or new devices. It also lets you see whenever a user is added to or removed from the team.

To access activity logs, click Activity in the admin console.

With Groups you can create lists of people who should have access to the same files and folders. It’s especially helpful if you want to organize team members by department or function.

Another benefit is that you can share folders instantly with the entire group, and decide whether they have edit or view-only access.

To create and edit groups, click Groups in the admin console.

There are two types of groups you can use:

• Company-managed groups can only be created be admins. Team members can’t join or leave these groups voluntarily.

• User-managed groups are enabled by default and can be created by admins and team members. People can request to join or voluntarily leave the groups. Both admins and group managers can add or remove members to or from a group.

Admins can disable user-managed groups through the admin console or change a user-managed group to a company-managed group when you want to take control of it.