You can also add backgrounds and logos to your transfers. This is is a great way to make them personal, or if you’re using Dropbox for work-related projects, make the transfers more reflective of your company’s brand.
Log in to dropbox.com.
Click the grid icon in the top-right corner.
Click Transfer from the menu that appears.
Click Customize design.
Click the dropdown menu next to Choose background or Choose logo to add a background color, background image, or logo.
Click Save.
Note: The option to customize a transfer is only available on Dropbox Professional, Advanced, Enterprise, and Education plans.
Dropbox file requests allow you to ask for and receive files from anyone, whether they have a Dropbox account or not.
Simply request files you need from others and you’ll be able to collect them all in one Dropbox folder.
Read how to use Dropbox file requests in our easy-to-use guide.
File requests allow you to collect and receive large files from anyone, right in your Dropbox account.
If you are a Dropbox Basic, Plus, or Family user, you can collect files up to 2 GB. Dropbox Professional, Essentials, Business, Business Plus, Standard, Advanced, and Enterprise members can collect and receive files up to 50 GB.
When someone clicks your file request link, all they have to do is choose files from their computer, enter their name and email, and click Upload.
There’s no need to sign in, so anyone can add files, even if they don’t have a Dropbox account. It’s an easy way to get files—like proposals from vendors—without having to walk people through the process.
All the files you collect are automatically organized into a single Dropbox folder. Only you can view files uploaded by others, unless you decide to share them.
Log in to dropbox.com.
Click File requests in the left sidebar.
Click New request in the right sidebar.
Under Title, enter a name for your request.
Under Description, add details about the request, if you like.
Under Folder for uploaded files, you'll see the path to a new folder for your requested files. If you'd like to change the destination, click Change folder.
Click the check box next to Set deadline to choose a date and time. You can also Allow late uploads and choose a timeframe.
Click Create.
Type the email, name, or group of the person (or people) you’d like to request files from. They’ll receive an email about your request.
To copy a link instead, click Copy next to Share a link instead. You can paste the link into an email, message, or wherever you’d like people to access it.
Click Share. You’ll receive an email confirmation, and an email notification when files are uploaded to your file request.
Learn more about how to change your file request once it’s created, or how to close a file request
You can close a file request when you want to stop receiving files. Once closed, anyone with an invite link will no longer be able to upload files to your Dropbox.
If you set a deadline on the file request, it’ll close automatically when the deadline passes.
Learn how to close a file request in the following video.
If you accidentally delete a file or save a new version of a file you’re not happy with, rest easy.
Dropbox stores copies of your deleted files and folders for a certain period, including previous versions of files. This means you can access your file history and previous versions, just in case.
You can restore and recover previous versions of files and recover deleted files and folders in Dropbox.
Related resources
1. Log in to dropbox.com.
2. Click All files in the left sidebar.
3. Hover over or select the correct file and click “…”(ellipsis).
4. Select Version history.
5. Select a version to preview.
6. Click Restore on the version you'd like to restore.
Log in to dropbox.com.
Click Deleted files in the left sidebar.
Locate the deleted item you want to recover and click on its name.
Click Restore.
Find out how long Dropbox stores previous versions of your files
Learn how to recover multiple files or folders
Once you’ve downloaded the Dropbox mobile app, you can create documents and record your ideas from anywhere.
The mobile app allows you to open Microsoft Office files stored in your Dropbox account and make changes in the Office mobile and web apps. Any changes are saved directly back to your Dropbox account.
Once your Dropbox app is open, creating an Office document doesn’t take much time.
Tap the plus (+) button, then choose to create or upload a file.
After that, you decide whether you want to create a Microsoft Word, Excel, or PowerPoint document.
Now you’re ready to record all of your brilliant thoughts.
Editing documents in the mobile app is just as easy as creating them. On your iOS device, open an Office file stored in your Dropbox account and tap the Edit icon.
Editing files within a Dropbox team account requires an Office 365 account.
On iOS, the Edit icon in the Dropbox app will appear for the following file types:
.doc
.docx
.xls
.xlsx
.ppt
.pptx
On your Android device, you can view and edit other Office file formats by opening them directly from the Office apps for mobile. From the appropriate Office app, tap on the Account tab and connect your Dropbox account if you haven't already. Once connected, you can access the files in your Dropbox from the Open tab.
Editing files within a Dropbox team account requires a Microsoft Office 365 account.
On Android devices, editing is only available for the following file types:
.docx
.xlsx
.pptx
The Dropbox badge appears on any Microsoft Word, PowerPoint, or Excel file saved in your account. When you’re working in a document, you’ll see the Dropbox badge, which lets you know that you’re working within Dropbox.
You can select the badge to take quick actions like sharing a link and viewing previous versions. The badge will also alert you as people open, view, edit, and update a shared file so you always stay in the know and avoid the dreaded conflicted copy.
Watch this video to discover a simple way to share documents, create shared links, and leave comments using the Dropbox badge.
If you find yourself taking a lot of screenshots on your computer, you may have noticed they tend to pile up and clog your desktop background.
Did you know you can use Dropbox to save and share screenshots instantly to your Dropbox account instead?
After setting up your computer to automatically save screenshots and screen recordings to your Dropbox account, you can share them.
The first time you capture a screenshot, Dropbox will ask if you want to save it to your account. Select Save Screenshots to Dropbox.
From now on, whenever you take a screenshot, the app will automatically save it to a folder named Screenshots in your Dropbox folder. It will also copy a link to the screenshot on your computer’s clipboard, which you can immediately share anywhere, for example directly into a chat message). Anyone who clicks on the link will see your screenshot on a preview page on dropbox.com.
Once you take a screenshot, press Print Screen to save the screenshot to your Dropbox.
Then press Crtl + Print Screen to copy and save a link to the screenshot on your computer’s clipboard, which you can immediately share anywhere, for example directly into a chat message.
Anyone who clicks on the link will see your screenshot on a preview page on dropbox.com.
If you have a Dropbox team account, and you’ve connected it to your personal account, and linked them both to your computer, you can choose which account your screenshots and screen recordings save to. To do so, use the dropdown menu next to the Share screenshots and screen recordings using Dropbox checkbox.
With the Dropbox mobile app, you can scan documents directly into your account with your iOS or Android mobile device.
Now, all of your brilliant ideas scribbled on napkins, mapped out on whiteboards, or collecting dust in file cabinets can be housed in the same place.
Tip: If you take a picture, point your camera at that object; a border will then outline the shape you’re scanning.
Once your Dropbox app is open on your mobile device, tap the ( + ) button.
Choose Scan document and either take a picture of what you want to transform into a document, or select an image from your camera roll.
If you do take a picture, point your camera at that object; a border will then outline the shape you’re scanning.
After scanning a doc, the next screen is the Edit view.
The icons on the bottom represent the actions you can take to edit your scan.
You can also tap Arrange to reorder the pages of your scan. In the Arrange view, long press a page to drag and reorder it.
From the Edit screen, you can also adjust your scan.
Just tap the icon with the three sliders at the bottom of the screen and edit the area of your scanned document by moving the blue dots on each corner of the scan.
Under Filter, you can decide what format you want the scan in (black and white, whiteboard, or original).
After you’re satisfied, tap the checkmark to signify that you’re done.
From the Edit screen, tap Next to enter the Settings view.
Name your file whatever you’d like, pick the file type (PDF or PNG), and then decide where to save your document.
You’ll also notice that the Dropbox doc scanner will provide file name and folder location suggestions based on your recent scans.
If you’re on a Dropbox Professional, Essentials, Standard, Business, Advanced, Business Plus, or Enterprise plan, you can even search inside your scans.
Say you’re looking for that one scan of Grandma’s chocolate cake recipe the morning of your mom’s birthday. You can use the search bar on the mobile app or dropbox.com to find the doc that contains “birthday cake” in the file name, or even the contents.
Full-text search is only available in certain languages. So, if you use Dropbox in a language other than English and don’t see full-text search, that means the feature isn’t yet available in your language.
Integrating Dropbox with Gmail is a great way to cut down on clutter and avoid email attachments.
With Dropbox for Gmail, you can share Dropbox files through your Gmail account.
Enabling the integration adds a Dropbox icon at the bottom of the Compose window.
When you select this icon, a pop-up appears, allowing you to pick from the contents of your Dropbox account.
A shared link to the files or folder you want to share will then appear in the body of the email. It works just like an attachment, but without adding a large file to the email itself.
You can also save files you receive in Gmail directly to Dropbox.
Log in to Gmail in your browser.
Click the plus sign (+) icon on the right side panel. When you hover over the plus sign, you’ll see “Get Add-ons.”
Note: If you don’t see the right side panel, click the arrow at the bottom right to open it.
Search for Dropbox for Gmail. Select it.
Click Install.
Follow the prompts. You may need to log in to your Dropbox account if you aren’t already logged in.
The add-on will appear in your Gmail account on the righthand sidebar, above the plus sign(+) icon when you open an email with attachments or with Dropbox or Google Drive links.
Using Dropbox for Gmail is easy. Once you’ve enabled the extension and write your first email, you’ll notice a Dropbox icon at the bottom of the window.
Select the icon and choose the file you’d like to share from the pop-up window. Select Insert Link, and a shared link to the file will appear in the body of your email.
Even though the file looks like an attachment, it’s actually a shared link! This saves space in your inbox and ensures others will see the latest file version.
You can create and share Google Docs, Sheets, and Slides straight from your Dropbox. Just click Create new file on dropbox.com or Create in the Dropbox desktop app and choose your file.
Remember that the email you use for your Google account needs to match the one you use for Dropbox.
Now, there’s no need to move between a separate Google Doc and emailed links. Do it all from Dropbox. You can even share these files just like any other file.
Dropbox notifications will help you stay up to date when anyone makes edits to any Doc, Sheet, or Slide.
Working together in one central place got even easier.
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