Dropbox team account tips & tricks

You can also add backgrounds and logos to your transfers to make them more reflective of your company’s brand.

1. Log in to dropbox.com.

2. Click the grid icon in the top-right corner.

3. Click Transfer from the menu that appears.

4. Click Customize design.

5. Click the dropdown menu next to Choose background or Choose logo to add a background color, background image, or logo.

6. Click Save.

Note: The option to customize a transfer is only available on Dropbox Professional, Advanced, Enterprise, and Education plans.

1. Log in to dropbox.com.

2. Click File requests in the left sidebar.

3. Click New request in the right sidebar. 

4. Under Title, enter a name for your request.

5. Under Description, add details about the request, if you like. 

6. Under Folder for uploaded files, you'll see the path to a new folder for your requested files. If you'd like to change the destination, click Change folder.

7. Click the check box next to Set deadline to choose a date and time. You can also Allow late uploads and choose a timeframe.

8. Click Create.

9. Type the email, name, or group of the person (or people) you’d like to request files from. They’ll receive an email about your request. 

   To copy a link instead, click Copy next to Share a link instead. You can paste the link into an email, message, or wherever you’d like people to access it.

10. Click Share. You’ll receive an email confirmation, and an email notification when files are uploaded to your file request.

Learn more about how to change your file request once it’s created, or how to close a file request

1. Log in to dropbox.com.

2. Click Deleted files in the left sidebar.

3. Locate the deleted item you want to recover and click on its name.

4. Click Restore.

Find out how long Dropbox stores previous versions of your files

Learn how to recover multiple files or folders

Find out if deleting a shared folder affects other members

Find out how to rejoin a shared folder that you deleted

Editing documents in the mobile app is just as easy as creating them. On your iOS device, open an Office file stored in your Dropbox and tap the Edit icon.

Note that editing files within a Dropbox team account requires an Office 365 account.

On iOS, the Edit icon in the Dropbox app will appear for the following file types:

• .doc

• .docx

• .xls

• .xlsx

• .ppt

• .pptx

The first time you capture a screenshot, Dropbox will ask if you want to save it to your account. Select Save Screenshots to Dropbox.

From now on, whenever you take a screenshot, the application will automatically save it to a folder named Screenshots in your Dropbox folder. It will also copy a link to the screenshot on your computer’s clipboard, which you can immediately share anywhere (e.g. directly into a chat message). Anyone who clicks on the link will see your screenshot on a preview page on the Dropbox website.

If you've connected your personal and work Dropbox accounts, you can also choose which account you want to save screenshots to.

If you want to change this setting, click the Dropbox icon in your computer’s System Tray (Windows) or Menu Bar (Mac). Next, click your initials or profile pic, then click Preferences and Backups.

Once your Dropbox app is open on your mobile device, tap the ( + ) button. 

Choose Scan document and either take a picture of what you want to transform into a document, or select an image from your camera roll. 

If you do take a picture, point your camera at that object; a border will then outline the shape you’re scanning.

From the Edit screen, you can also adjust your scan. 

Just tap the icon with the three sliders at the bottom of the screen and edit the area of your scanned document by moving the blue dots on each corner of the scan. 

Under Filter, you can decide what format you want the scan in (black and white, whiteboard, or original). 

After you’re satisfied, tap the checkmark to signify that you’re done.

Since you’re on a Dropbox team plan, you can even search inside your scans. And, if you paired your work and personal accounts, you can also access full-text search on your personal account.

Say you’re looking for that one scan detailing the expense budget you need to turn in today. You can use the search bar on the mobile app or dropbox.com to find the doc that contains “budget” in the file name or even the contents.

Full-text search is only available in certain languages. So, if you use Dropbox in a language other than English and don’t see full-text search, that means the feature isn’t yet available in your language.

With Dropbox for Gmail, you can share Dropbox files through your Gmail account. 

Enabling the integration adds a Dropbox icon at the bottom of the Compose window. 

When you select this icon, a pop-up appears, allowing you to pick from the contents of your Dropbox. 

A shared link to the files or folder you want to share will then appear in the body of the email. It works just like an attachment, but without adding a large file to the email itself.

You can also save files you receive in Gmail directly to Dropbox.

Using Dropbox for Gmail is easy. Once you’ve enabled the extension and write your first email, you’ll notice a Dropbox icon at the bottom of the window. 

Select the icon and choose the file you’d like to share from the pop-up window. Select Insert Link, and a shared link to the file will appear in the body of your email.

Even though the file looks like an attachment, it’s actually a shared link! This saves space in your inbox and ensures others will see the latest file version.

We’ve likely got an answer. If you have a question that’s not listed here, check out help.dropbox.com for more answers.