What can I do to make my team’s account even more secure?
We know how important security is to you and your company. That’s why Dropbox business offers plenty of features to help keep your team’s Dropbox account safe.
12 minute read
Customize security to your team's needs
Dropbox is designed with safety features that keep your company’s data safe. If you’re a Dropbox admin, you can add and customize these features to fit your team’s security needs.
With so much work taking place online, we can understand how security is a top priority for companies. That’s why Dropbox works behind the scenes to protect your data, intellectual property, and IP address.
Here are some of the security features Dropbox business offers:
Web session controls
Customizable settings for shared folder and links
IT processes including security information and event management (SIEM), identity management, and data loss prevention (DLP)
Protect your data
Interested in how you can keep your organization's data safe and secure your team’s activity?
Team admins have a set of global sharing controls that they manage for their entire team. These controls include sharing permissions on team folders, which admins use to decide whether anyone with access to the folder can edit the files in it or only view.
Admins can give their users management abilities, too.
Users can set sharing permissions on user-managed folders and sometimes on team folders, depending on whether their team admin has allowed it.
Enterprise Data Protection (EDP) integration
As more and more people use their own devices for work, the risk of security breaches and leaks increases. Dropbox business integrates with Windows 10 Enterprise Data Protection to make sure that files added to Dropbox accounts from EDP-enables machines are protected by default.
If for some reason you’ve been exposed to ransomware, files in your Dropbox account are protected. Dropbox business lets you restore previous versions of files, which means you can access versions of your stuff from before the attack.
Getting some extra help
As an admin, you might use other tools and software to help create a more robust and secure environment for your team.
If you already use third-party security software or apps, it may be one of the many security partners available for integration with Dropbox.
Want to see if your favorite app or software is included? Check out our app integration page.
Super secure sign-in
We know that keeping your data safe is critical, which is why we have two options for making sure sign-ins are secure.
Check out both options, and choose the best fit for your team. Keep in mind that these options are designed to be used separately, not combined.
One great optional security measure is two-step verification. When it’s enabled, Dropbox requires a six-digit security code or key in addition to a password at sign-in. This gives all of your users an added layer of security.
Single sign-on (SSO)
Single sign-on (SSO) allows users to access Dropbox business by signing into a central identity provider. If your company uses one, you can put the identity provider you already trust in charge of authentication.
It makes things easier and more secure for everyone, with one less unique password to remember.
If you set up SSO, some Dropbox security features (like two-step verification or self-serve password resets), will no longer be in effect.
This is because your identity provider is now handling all aspects of authentication. This lets you to add more layers of security through your identity provider.
Enterprise account security tools
If you’re the admin of an Enterprise account, Dropbox offers even more ways to keep all your data and your teams secure. Get to know some of the Enterprise-only security features that you can enable.
Enterprise mobility management (EMM)
To combat the increased risks of security breaches posed by employees using their own smartphones, laptops, tablets, and more to access company systems, companies often adopt an EMM framework.
EMM refers to the systems that companies use—including software, people, and processes—to manage their data when employees use it across a wide range of mobile devices. With EMM, team admins can restrict mobile app usage to managed devices, gain visibility into app usage, and remote wipe lost or stolen devices.
To use this feature, admins need to engage with a third-party EMM provider to manage mobile device access at their company. Then, admins can turn on this feature in Dropbox by going to the admin console and accessing the Settings tab. Select Devices, then EMM.
Setting global permissions
Imagine that as the team’s admin, you’ve decided you want to block the sharing of files and folders outside of your team. Do you know how to do that?
Personal accounts stay personal
If any of your team members have linked their personal and work accounts, you won’t be able to see files or folders in their personal accounts, even though you’re the team admin.
So, if your team comes to you wondering if you’ve seen their personal accounts, you can reassure them you only have visibility and control over Dropbox business accounts.
Common questions about securing your Dropbox business team account
Got a question about how to secure your team’s account? We’ve likely got an answer. If you have a question that’s not listed here, check out help.dropbox.com for more answers.
How do I set up SSO?
Before you enable SSO, you first need to go to your identity provider and follow their configuration instructions. Then, go to your admin console, select Settings, and select Single sign-on under Authentication settings. Select whether you want SSO to be optional or required, then follow the instructions.
How do I protect my Dropbox account?
There are plenty of ways you can further protect your account. In addition to changing passwords and setting up two-step verification, you can unlink devices, manage web sessions and apps, and you can remote wipe Dropbox from other devices.
How do I recover deleted files?
Dropbox makes recovering deleted files easy. Just sign in to the Dropbox website (dropbox.com) and select Deleted files. Find the file you want to recover, select its name, and click Restore.
Adjusting your security settings
Now that you know about the security settings you can put in place, try adjusting your own settings now.
Start at the admin console
As always, start at the admin console, then select Settings and scroll down to Authentication.