How teams use Dropbox

Every team works differently.

A construction team capturing updates on-site has different needs from a creative team reviewing a video or an HR team preparing for a new employee’s first day.

The workflows below show how teams bring different Dropbox tools together to support the way they work. Explore the examples that are most relevant to you, or browse them for ideas you can adapt to your own team.

Construction

Keep project teams connected from planning to handover

Construction teams manage many types of files throughout a project, including drawings, permits, contracts, progress photos, and inspection reports.

Keeping project files in one shared workspace helps project managers, architects, engineers, and contractors stay connected to the latest information, whether they’re working in the office or on-site.

Dropbox supports this workflow with:

• Shared project folders

• Mobile uploads

• Comments and @mentions

• Offline access

• Dropbox Transfer

Work habit

Before work begins, agree on where project files will be stored, who needs access, and which files should be available offline for site visits.

Marketing

Plan, review, and launch campaigns together

Marketing teams work across multiple projects with designers, content creators, agencies, and stakeholders.

Dropbox helps keep campaign briefs, working assets, creative reviews, approvals, and final files connected from planning through launch.

Dropbox supports this workflow with:

• Shared folders

• Dropbox Paper

• Replay

• Comments and @mentions

• Transfer

Work habit

Set up one shared campaign workspace before work begins, then keep the brief, working assets, feedback, and final files together throughout the campaign.

Creative

Review and approve video content with Dropbox Replay

Creative teams often work with video producers, editors, marketers, clients, and other reviewers.

When feedback is spread across emails and messages, it can be difficult to connect each comment to the right moment or version.

Dropbox Replay keeps video review in one place. Reviewers can leave frame-by-frame comments and on-screen markups, while the creative team keeps track of versions as the video moves toward approval.

Dropbox supports this workflow with:

• Dropbox Replay

• Shared folders

• Comments

• Transfer

Work habit

Before sharing the first cut, agree on who needs to review the video, who gives final approval, and when feedback is due. Keep feedback in Replay so comments stay connected to the right version.

Real Estate

Keep property transactions moving

Real estate teams manage property information, contracts, inspections, and client documentation across agents, clients, lenders, and legal partners.

Dropbox helps keep every property files organized and accessible, from listing through closing. Teams can share the right documents with the right people, then use Dropbox Sign to collect signatures when an agreement is ready.

Dropbox supports this workflow with:

• Shared folders

• Sharing and permissions

• Dropbox Sign

Work habit

Keep each property's files in one shared folder and review who has access as the transaction moves forward. Before sending an agreement with Dropbox Sign, confirm the final document, signers, and required fields.

Human Resources

Coordinate employee onboarding

Employee onboarding brings together HR, the hiring manager, IT, and other teams.

Dropbox helps keep the onboarding plan, assigned tasks, and resources connected, so everyone knows what to prepare and the new employee can easily find what they need.

Dropbox supports this workflow with:

• Team folders

• Dropbox Paper

• Shared folders

• Dropbox Sign

Work habit

Use one onboarding plan from preboarding through the employee’s first weeks. Assign each task to an owner, add due dates, and confirm access before day one. Keep the plan updated as onboarding progresses.

Sales

Build and share customer proposals

Sales teams bring together input from marketing, legal, finance, and other contributors before sharing a proposal with a customer.

Dropbox helps keeps the proposals, supporting documents, and feedback connected while the team reviews and finalizes the work.

Dropbox supports this workflow with:

• Shared folders

• Comments

• Version history

• Transfer

• Dropbox Sign

Work habit

Before sharing a proposal with a customer, confirm you're using the final version and check the link access. Send a Can view link instead of an attachment so the customer opens the approved file without being able to edit it.

Note

Available sharing options may depend on your team's settings.

You’ve seen how teams across different industries use Dropbox to organize work, collaborate, and keep projects moving.

Take the ideas that feel most relevant to your work and try one of these habits with your team.
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